Privacy Policy

Privacy Policy & Data Protection Notice

Last Updated: 11 September 2025

Introduction

Xavion Pte Ltd (“Xavion”, “we”, “our”, or “us”) is a company registered in Singapore, committed to protecting the privacy and security of your personal data. This Privacy Policy outlines how we collect, use, disclose, and safeguard your data in compliance with Singapore’s Personal Data Protection Act 2012 (“PDPA”).

Scope of This Policy

This Privacy Policy applies to personal data collected through the corporate activities of Xavion Pte Ltd, including through our corporate website, business development, investor relations, partnerships, and recruitment processes.

This policy does not apply to the use of the Xavion AI platform. The collection, use, and processing of data by the Xavion AI platform are governed by its own separate Privacy Policy, which can be found here: Privacy Policy – Xavion AI | Data Protection & User Privacy

1. Personal Data We Collect

We may collect personal data from you in the course of our corporate operations when you:

Visit our corporate website (e.g., xavion.sg).
Communicate with us for business inquiries, partnerships, or investor relations.
Apply for a job at Xavion Pte Ltd
Interact with us as a vendor, contractor, or other business partner.
Subscribe to our corporate newsletters or communications.

Examples of personal data we may collect include:

Contact Information: Name, job title, company name, and business contact details such as email address and phone number.
Professional Information: Information you provide in your CV, cover letter, or job application forms, including your employment history and qualifications.
Technical Data: IP address, browser type, device information, and usage data collected when you visit our corporate website.

We do not collect NRIC, FIN, or passport numbers unless required for specific legal or regulatory purposes (e.g., employment verification).

2. How We Use Your Personal Data

We collect, use, and/or disclose your personal data for the following purposes:

Operations: To operate our corporate website and ensure its security.
Communication: To respond to your inquiries and manage our business communications.
Business Relations: To establish and manage our relationships with partners, vendors, and investors.
Recruitment: To evaluate candidates for employment and manage the hiring process.
Marketing: To send you corporate updates or marketing communications, only where we have your consent to do so.
Legal Compliance: To comply with applicable laws, regulations, and legal processes.
Analytics: To conduct analytics and research to improve our corporate website and business operations.
Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal data may be transferred as part of the transaction, subject to equivalent safeguards.

We do not sell your personal data to third parties. We may disclose your data to trusted third-party service providers who act on our behalf (e.g., IT service providers, recruitment platforms), but only for the purposes stated in this policy and under strict confidentiality agreements.

3. Cookies and Tracking Technologies

Our corporate website may use cookies and similar tracking technologies to enhance user experience, analyze site traffic, and maintain security. Cookies are small data files stored on your device. You can manage your cookie preferences through your browser settings.

4. Your Data Protection Rights under the PDPA

As an individual in Singapore, you have the following rights regarding your personal data. You may contact our Data Protection Officer to exercise these rights:

Right to Access: You may request a copy of the personal data we hold about you and information about how we have used or disclosed it within the past year.
Right to Correction: You may request to correct any error or omission in your personal data that we hold.
Right to Withdraw Consent: You may withdraw your consent for our collection, use, or disclosure of your personal data at any time.

Please note that withdrawing your consent may affect our ability to engage with you (e.g., process a job application or maintain a business relationship). We will respond to your requests as soon as reasonably possible.

5. Data Protection and Security

We have implemented reasonable administrative, technical, and physical security measures to protect your personal data from unauthorized access, collection, use, disclosure, modification, or loss.

6. Retention of Personal Data

We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Retention periods may vary depending on the nature of the personal data and the purpose for which it was collected. When data is no longer needed, we will securely delete or anonymize it.

7. Transfer of Personal Data Outside Singapore

If we transfer your personal data to a country outside of Singapore, we will take appropriate steps to ensure that the recipient organization provides a standard of protection to the transferred personal data that is comparable to the protection under the PDPA.

8. Minors’ Privacy

Our corporate website and services are not intended for minors. We do not knowingly collect personal data from individuals under the age of 18 without parental or guardian consent. If we become aware that we have inadvertently collected personal data from a minor without proper consent, we will take steps to delete such information promptly.

9. Data Breach Notification

In the unlikely event of a data breach that is likely to result in significant harm to individuals, we will notify the Personal Data Protection Commission (PDPC) and affected individuals in accordance with our obligations under the PDPA.

10. Third-Party Links

Our corporate website may contain links to third-party websites. This Privacy Policy does not apply to those websites. We encourage you to review the privacy policies of any third-party sites you visit, including our Xavion AI platform, which is governed by its own separate policy.

11. Governing Law

This Privacy Policy and your use of our corporate website shall be governed in all respects by the laws of the Republic of Singapore.

12. Contacting Us (Data Protection Officer)

For any questions, concerns, or requests relating to your personal data or this policy, please contact our Data Protection Officer:

Data Protection Officer
Xavion Pte Ltd
Email: info@xavion.sg

13. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with the “Last Updated” date.